FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) OF 1974
The Family Educational Rights and Privacy Act (FERPA) of 1974 was designed to protect the privacy of educational records, to establish the rights of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings.
DISCLOSURE OF STUDENT RECORDS: In general, no personal information from a student's educational records will be disclosed without written consent from the student. Two exceptions may be made:
- Directory Information will be released unless the student requests that it not be released (see below).
- Records may be released to parents of students who are dependents as defined by internal revenue code.
DIRECTORY INFORMATION: In compliance with the Family Educational and Privacy Act of 1974, the College may release only information classified as "directory information" to the general public without the written consent of the student. Directory information includes:
- Student name
- Student address
- Telephone number
- Dates of attendance
- Previous institutions attended
- Major field of study
- Awards and honors (includes Dean's List and President's List)
- Degree(s) conferred (includes dates)
- Past and present participation in officially recognized sports and activities
- Physical factors (height and weight of athletes)
Directory information is disclosed unless a request to withhold the release of information has been made in writing. Each student may request that any or all of this information be withheld from the public by making a written request to the Admissions/Records Office.
REVIEW OF RECORDS: The Family Educational Rights and Privacy Act of 1974, as amended, provides the student with the right to inspect and review the contents of his/her educational records (except as limited under the law). Areas in which records are maintained:
1. Academic: registrar's, continuing education and faculty offices.
2. Placement and testing records: registrar's and counseling offices.
3. Financial: financial aid and business offices.
The student is entitled to obtain copies, at his/her expense, to receive explanations or interpretations of the records and to request a hearing to challenge the content. Access to records must be requested on a form available from the official in charge of the particular record. Informal Review: follow the procedure requesting examination of records. An official will date and sign a summary of action form which will be maintained in the student's file. Formal Review: If the question of accuracy is not resolved during the informal review, the student may request a formal review. The Academic Appeals Committee will hear challenges concerning these records. Challenging a grade must occur before the end of the fall or spring semester immediately following awarding of the grade.