PANOLA COLLEGE
FAMILY
EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974
The
Family Educational Rights and Privacy Act of 1974 was designed to protect the
privacy of educational records, to establish the rights of students to inspect
and review their educational records, and to provide guidelines for the
correction of inaccurate or misleading data through informal and formal
hearings.
DISCLOSURE
OF STUDENT RECORDS: In general, no personal information from
a student’s educational records will be disclosed without written consent from
the student. Two exceptions may be
made:
- Directory
Information will be released unless the student requests that it not be
released (see below).
- Records
may be released to parents of students who are dependents as defined by
internal revenue code.
DIRECTORY
INFORMATION: In compliance with the Family Educational
and Privacy Act of 1974, the College may release only information classified as
“directory information” to the general public without the written consent of the
student. Directory information
includes:
- Student
name
- Student
address
- Telephone
number
- Dates
of attendance
- Classification
- Previous
institutions attended
- Major
field of study
- Awards
and honors (includes Dean’s List and President’s List)
- Degree(s)
conferred (includes dates)
- Past
and present participation in officially recognized sports and
activities
- Physical
factors (height and weight of athletes)
- Date
and place of birth
Directory
information is disclosed unless a request to withhold the release of information
has been made in writing. Each
student may request that any or all of this information be withheld from the
public by making a written request to the Admissions/Records Office.
REVIEW
OF RECORDS: The
Family Educational Rights and Privacy Act of 1974. as amended, provides the
student with the right to inspect and review the contents of his/her educational
records (except as limited under the law). Areas in which records are
maintained:
1.
Academic:
registrar’s, continuing education and faculty offices.
2.
Placement
and testing records: registrar’s and counseling
offices.
3.
Financial:
financial aid and business offices.
The
student is entitled to obtain copies, at his/her expense, to receive explanations
or interpretations of the records and to request a hearing to challenge the
content. Access to records must be requested on a form available from the
official in charge of the particular record. Informal Review: follow
the procedure requesting examination of records. An official will date and
sign a summary of action form which will be maintained in the student’s file.
Formal Review: If the question of accuracy is not resolved during the
informal review, the student may request a formal review. The Academic Appeals
Committee will hear challenges concerning these records. Challenging a grade must occur before the end
of the fall or spring semester immediately following awarding of the grade.
04/30/2008